On/Off Cloud Utility Pricing
A Game Changing Approach to Reducing Hosting Costs. Pay by the minute rather than the month.
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A Smarter Way to Manage Discovery Hosting
Traditional hosting vendors charge like landlords—by the month, whether you use the service or not. But what if there was a better way?
DiscoveryPartner’s unique single-tenant architecture revolutionizes hosting costs with Cloud Utility Pricing. Pay full rate only when your site is active and 70% less when it’s inactive. With a single click, you can reduce hosting costs substantially simply by turning off your site when it’s not in use.
Making Sense of Modern Discovery Needs
Most discovery sites are only used for a fraction of each month, yet traditional vendors charge full price regardless of use. This impact is even more significant for organizations managing multiple cases, where sites must remain available but aren’t actively used. Cloud Utility Pricing offers unprecedented control over these hosting expenses, allowing you to maintain ready access to all your cases while only paying full price when you actually need them. When a case requires attention, sites can be activated instantly, ensuring you never sacrifice accessibility for cost savings.
Budget Friendly
Still skeptical? Read Joe Patrice’s article in Above The Law to learn why “Lawyers Waste A Ton of Money On Data Storage And Discovery.” and how Cloud Utility Pricing is changing the game.
Want to see how much you could save? Contact us for a personalized cost analysis.
Once you can marry a single-tenant architecture with speed that can bring the system back up on a dime, there’s an opportunity for a product that toggles on and off. Turn it off at night, turn it back on in the morning. Shut down on the weekends. Set it up to automatically shut off after a period of disuse.
How Does It Work?
Turn sites on and off
It takes just seconds to power off your site when you’re finished with work, and just minutes to power it back up when you need it.
Schedule operating hours
Schedule site hours to match your team’s hours, saving on nights, weekends, holidays and longer inactive periods.
Use the Site Energy Saver
Use DiscoveryPartner’s Site Energy Saver to automatically turn off sites after a set period of inactivity, e.g. 30 minutes or an hour.
Managing Site Operations
Turn off your site with a simple click or set a schedule for site operations. During off hours, have our Site Energy Saver shut it down automatically if the site is idle.
Turn on the site by entering a simple passcode. Go get a cup of coffee (or tea) while the site servers rebuild. Then log in as usual and get to work.
Why Turn Off the Site?
It’s simple. You can save up to 60% on hosting costs by shutting down the site when not in use. Over a year, that can add up to tens of thousands of dollars in savings.
For one site with 10 million records (5 TBS) we saved a client $30,000 a month in hosting fees because a related government investigation was on hold. When the government resumed activity, the client turned the site back on and got to work. After delivering the requested report to the government, they shut the site back down until the next request came in.
It Just Makes Sense!
When you have 30, even 50 investigations all at different stages of life, those are massive costs. Legal and compliance departments are viewed as cost centers, and we need to be doing what we can to lower costs. Cloud Utility Pricing makes sense.
How often do I use the Site?
While complex investigations and litigation matters can continue for years, few need their discovery sites running 24/7. In fact, many sites are in active use for less than 10% of available hours over the life of a matter.
Let’s break down the math:
- An average month has 730 hours
- Working 10 hours per day, 5 days per week = 200 hours
- That’s just 27% of total monthly hours
- Actual site use is often far less
Even during intense review periods, legal teams rarely need constant access. Most discovery work happens in focused periods, with long stretches of inactivity between sessions. Why pay for those idle hours?
The logic is compelling–if your team isn’t actively reviewing documents at 3am (or on weekends), why pay full hosting costs for those hours? Cloud Utility Pricing aligns your costs with your actual usage patterns.
Explore Savings
Reduce hosting costs by controlling when your sites are in use:
- Power Up: Power up your site as your team starts the day and shut it off when work wraps up—halve your hosting costs or more with this simple practice.
- Schedule Operations: Set your site to run during work hours; let it automatically shutdown at night. Need after-hour access? Your site is ready to go in minutes.
- Weekend/Holidays: Schedule site downtime during weekends and holidays for additional savings. Remember, you can always power it back up if needed.
- Site Energy Saver: Use the Site Energy Saver to automatically turn off sites during periods of inactivity.
- Dormant Periods: Keep sites offline when your matter is on hold. Rest assured, they’re ready to spring to action when needed.
For organizations with multiple matters, the savings offered by Cloud Utility Pricing can be even more substantial.
Save and Go Green!
Our Cloud Utility Pricing model introduces the first green computing initiative for investigations and ediscovery. Minimize energy consumption and shrink your carbon footprint by powering down sites when not in use.
Choose your approach to sustainability: use our site scheduler for predictable downtime, or let DiscoveryPartner’s automated Site Energy Saver manage your site’s energy use during idle periods.
Beyond the cost savings, this innovative pricing model advances your organization’s Environmental, Social, and Governance (ESG) objectives—making a positive impact on both your bottom line and our planet.
All Thanks to Single-Tenant Architecture
Our single-tenant architecture set the stage for Cloud Utility Pricing. Each site lives in its own secure virtual private cloud, with the flexibility to power down when not in use. We dedicate computing resources exclusively to your site so we can shut them down when not needed.
Traditional multi-tenant sites must run 24/7, even when they’re not being used. Servers for one site can’t be turned off without disrupting the platform for other clients. Vendors can’t save when their sites are running and thus can’t pass on those savings to you. We can and do.